Key Notes & Rules:

Note: Content will be amended and appended as conditions and circumstances change, so expect changes and additions to occur between now and the week before the race [last updated 12/02/18].

Key Notes:

Safety & Consideration:

You undertake this event at your own risk.  Please only participate if you are of sufficient fitness and in a good state of health.

Competing teams will need to be up for the challenge of 'self navigating' and be fully 'self supporting' between the start and finish of both relays.

Due to the extended nature of the event it is not practicable for the organisers to provide any particular first aid arrangements, or to recover or hunt for lost runners.  Teams will therefore need to factor this into their planning so they have at least a first aid kit available and also have a contingency plan to locate and collect any runner in difficulty.

By its nature, the race route is close to the waters of the River Parrett, its tributaries or associated ditches and drains.  Be wary of the potential hazard this represents and keep the maximum practicable distance from the bank slopes and edges.

There are many places along the route where you will need to cross or run along potentially busy roads, country lanes and farm tracks.  Stay vigilant and keep aware of traffic in these areas.

We have no rights over and above those of members of the public using the paths, tracks and roads covered along the route.  Please take care not to surprise or alarm anyone with a speedy approach and be as polite as possible in passing or if engaged in conversation.

Within the route guides for each leg, where practicable, we have tried to identify particular hazards or local issues.  As not all parts of the route over the entire distance will have been walked in the immediate lead up to the event, these notes should only be used as an indication of possible conditions.  Should any specific issues be found by teams during race planning or while reconnoitring the routes, we would welcome their feedback so we can amend or update the information available to all.

A risk assessment for the event has been prepared in an effort to identify and gauge possible hazards, in addition to those highlighted above.  All competitors, organisers or other associated team members should reference this document [link to risk assessment], which in addition to identifying possible hazards, gives consideration to the appropriate actions or planning to obviate the risks in so far as is reasonably practicable within the context of the event.

 

Teams:

There are four legs in each of the two relays, making eight in total.  Teams can therefore have a maximum of eight members.  However, as the two relays are run in real time, with no gaps between their component legs, runners can elect to do multiple legs.  These can be either done consecutively to achieve a single half marathon or greater effort, or perhaps run non-consecutively with the benefit of intermediate rest gaps.

At the extreme it is possible for a team to consist of a single 'ultra' runner, but we would recommend a realistic minimum of at least two competitors of marathon fitness.  However, we would anticipate most teams choosing to go with between four and six members.

 

Route Planning & Navigation:

No additional directional signing will be provided along the route.  Competing teams will need to navigate using a combination of the directions given on the CRC web pages for the individual legs, together with information gleaned from Ordnance Survey maps and from Somerset Council's own maps and guides.

There will be some discrepancies between the sources of information about the route of the trail.  Where the 'Directions' given in the leg information pages give particular advice, that advice will take precedence, otherwise teams will need to use their sporting discretion.

It is most strongly recommended that those individuals planning to run certain legs undertake a reconnaissance of those parts before the day of the race.

 

Running the Race:

This is a baton style relay and it is effectively the teams baton that the race organisers will be timing.  The organisers will be recording only the start and finish times at the beginning and end of the two relay races.  Hence, because of its key role, a penalty of 20mins will be incurred by the offending team if their baton is lost!

There are 'cut off' times for the finishes, being 14:00hrs at Langport and 17:00 hrs at Winyard's.  A penalty of 20mins will be added for each 'cut off' exceeded.

Handover points between the legs will be in normal public access areas and will not have proactive marshalling, although there may occasionally be 'observers' checking that the route has been properly adhered to.  Likewise there may be 'observers' at other key points.

So that a full results listing can be prepared for posterity and for individual runners to compare their performance, each team will be required to record their separate leg times and to hand in the provided record sheet to the organisers at the finish.

 

Parking arrangements:

Specific parking arrangements have only been made at a limited number of locations.  Generally you will need to locate normally available and legal parking situations for any vehicles you use in association with this event.  Where specific arrangements have been made, advice on these arrangements will be given in the notes pertinent to legs concerned.  In other locations, where practicable we have also included some information about local car parks or other potential parking places.

 

Rules & Requirements:

Each team leader shall ensure that all competing members are made aware of these rules & requirements.

The event comprises a baton relay over a distance of approximately 85km starting at Steart Marshes in Somerset and ending at Winyard's Gap in Dorset.  Due to its nature and the extensive distances covered by the event, route information, details and some of the following rules & requirements themselves may be subject to variation in the time between the release of entry forms and race day.

1. Subject to unforeseen or unexpected exigencies, the route information, details and rules as shown on the pages of the CRC website when entries close will be those applicable on race day.

2. The race is split into two 'real time' relays with an intermission at Langport to allow for a regrouping.  Each of these relays has four legs with defined intermediate handover/timing points on route.  To qualify for category prizes or honours, teams must have completed all legs in order, with any baton handovers taking place at the defined handover/timing points.

3. The progress of the baton in each relay is the key feature of the race.  As such competitors may run multiple consecutive, or non consecutive legs, so team size can vary up to a maximum of 8 runners.  In all cases, the competing runner must have the baton on their person.

Guide note: A team of 2 distance specialists is feasible, whereas a team of 8 members would be a much more relaxed affair, but teams of 4-6 runners are more likely.

4. Each team is responsible for transportation of its runners to the beginning and from the end of each leg.  Please share transport wherever possible.

5. All competing team members will be aged 18 years, or over on 6th October 2018 and must carry a functional mobile phone while actively participating.

6. There are no water or feeding stations on route.  Please carry your own subsistence supplies.

7. Due to the extended nature of the event course, together with the small number and spread of participants, it is not practicable for medical provision or first aid cover to be provided by the race organisation.  Teams should factor this into their support planning.

8. Teams should have a plan to locate and recover [if necessary] their runners if they become lost, exhausted or injured.  Each team must nominate someone [usually the team leader or organiser] to action this plan and if required liaise with the race organisers or other teams.  

9. Teams are strongly advised to undertake a reconnaissance of the route in advance of race day, to both familiarise themselves with the terrain and to consider logistical options and the formulation of their locate/recover plan.

10. Navigation in race mode will still be a key challenge for all teams.  Each runner and team is responsible for following the correct route.  There will generally be no marshals or event markers along the way.  If a runner goes off route, they should return to the same place they left the route and then continue to complete the leg.

11. The team organiser/leader must ensure that all runners are listed on the 'Teams & Timing Sheet', which shall be given to the race organisers before the start.  One part of this sheet will be kept by the race organisers as a record of entrants and the other half will be returned to the team for completion with leg times as the race progresses.  At the end of the race the completed form shall be returned to the race organisers so a full results table can be drawn up, giving the relevant leg times, runner names etc.

Late changes to team members, or their running order, will cause organisational problems and is to be discouraged.  If this is found to be necessary please advise the race organisers of all the change details.

12. While running, competitors must visibly wear the bib number as provided to the team.

13. Teams may accompany the runners on bike or on foot. However, in the spirit of the relay, this should not be done so that their runner is given any advantage, or others disadvantaged.

14. The start and finish point of each leg is identified in the instruction given on the race pages of the CRC website.  Some, but not all, may be marked on race day, but this should not be relied on.

15. Cut off times will apply at the finish to both relays, being 14:00hrs for the first relay and 17:00hrs for the 2nd relay.  A 20 minute penalty will be applied for each cut off exceeded.  Race officials will not be staffing the finish areas after these cut off times.

16. If for whatever reason any legs of the route have not been started, or finished, a default leg time of 1 hour 15 minutes will be recorded in the results.

17. To see that the runners follow the correct route they may have to pass through unmarked checkpoints.  Failure to do so may incur an additional 15 minute penalty.

18. Loss of a baton will also incur a penalty.  To reflect their importance to the event, a 30 minute penalty will be applied for each baton lost. 

19. The winning team in each category will be the team with the fastest cumulative time inclusive of any penalties.

20. All teams and their runners must abide by the Law, the Highway Code and the Country Code.

21. Special arrangements may apply at the leg 7/8 handover where it may be necessary to cross the busy A30 road.  If such is required, teams are asked to cooperate with the advice and instructions given by the race organisers.

In accepting entry to the Relay, teams automatically agree to abide by the rules.  Failure to abide by the rules may result in a penalty.  This penalty will be decided by the organisers. 

The organisers have endeavoured to highlight the difficulties and hazards of the route and tried to lessen these where practicable.  They can accept no liability for injury, loss or damage to any person or property.